IMPORTANT NOTICE:  We have upgraded our Legal Division search site.  An example of the spacing format used when searching by case number is CV 2015 00 0000.  However, should you experience any difficulties, please call the Clerk of Courts office at 513-887-3278.  HINT:  If you do frequent searches and we are saved as a favorite, please close entirely out of the website and re-enter.  

SCAM ALERT!  We have received calls from the public indicating they are being contacted regarding fraudulant charges being attached to their social security numbers, and that there are warrants for their arrest.  All legal issues are addressed via stamped mail, and not by telephone, e-mail or any other form of communication.  Please do not respond to these calls. 

Sunday, April 19, 2015
Jury Information
             Juror Line: 513-887-3550
  Juror Number Search
  Additional Juror Information
  Court Records

Welcome to our website.  We hope you find the site user-friendly and the information useful. The site is a reflection of our commitment to continue to improve our office and the services we provide. 

In the more than 200 years since Clerks of Courts were created by the Ohio Constitution, the responsibilities of the Clerk have grown immensely and are extremely varied.  Below are the fundamental responsibilities of the Butler County Clerk of Courts.

Legal Division

The Clerk maintains the records for the General (Civil/Criminal) and the Domestic Relations Divisions of the Court of Commons Pleas and for Butler County cases filed in the Court of Appeals.  The Clerk is responsible for all filing activity associated with civil, domestic relations and felony criminal cases in the Commons Pleas Courts as well as collecting legal fees, deposits, some fines and court costs.

Title Division

Another responsibility of the Clerk of Courts is the Title Division.  This Division is responsibe for issuing titles for cars, trucks, motorcycles, trailers and watercraft, as well as for collecting the related state sales and use tax and fees.  The local fees collected support the Title Division - it operates without the use of county general fund dollars.

In addition to title duties, we have added passport application processing and watercraft registration at each of the four title offices in our county, which are located in Fairfield, Hamilton, Middletown and West Chester. 

I welcome any questions or comments you may have about the responsibilities of the Clerk of Courts.  Please feel free to contact me through the means shown above. 

                                       Mary L. Swain

   Important Numbers          
    Juror Line: 513-887-3550          
    Division Phone Numbers:          
     General Info.: 513-887-3278
Legal Division: 513-887-3278
Title Division: 513-887-3090


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